Who we are

VERTEX TECH (https://vertextech.online) is an affiliate marketing platform and web development service operated by Dave Archer. We connect publishers with high-converting affiliate programs while providing tech solutions.

Information We Collect

From Affiliate Marketers:
When you apply to affiliate programs through our links, we collect your contact details (email address, phone number) and payment information (PayPal, bank details) to facilitate commission processing. We also receive performance data from partner networks (like CJ Affiliate and Amazon Associates), including click-through rates, conversions, and payout amounts, which we use to optimize your earning potential.

From Web/App Development Clients:
For development projects, we retain project requirements, communication records, and encrypted credentials for testing/staging environments. This ensures seamless collaboration and secure access during the development lifecycle.

Automatically Collected Data:
Our systems use cookies to track affiliate link performance (with 30-60 day durations, depending on the program) and gather standard analytics via Google Analytics (including IP addresses and device types) to improve user experience and service delivery.

Data Sharing Practices

We strictly limit data sharing to trusted third parties essential for our operations:

Affiliate Networks
Your information may be shared with platforms like Amazon Associates, ShareASale, and CJ Affiliate to facilitate program approvals, track conversions, and ensure accurate commission payouts. These networks have their own privacy policies governing data use.

Payment Processors
To process your earnings, we share necessary payment details (email, account information) with secure services like PayPal and Wise. These providers are PCI-DSS compliant and employ bank-level encryption.

Legal Compliance
In rare cases, we may disclose information when legally required—such as responding to valid court orders, tax audits, or fraud investigations. We always verify the legitimacy of such requests.

We do not sell, rent, or trade your personal data with advertisers, data brokers, or any unauthorized third parties.

Cookies & Tracking Technologies

To ensure optimal functionality and performance, we utilize the following tracking technologies:

Essential Cookies
These are critical for tracking affiliate referrals and attributing commissions accurately. They maintain your referral source for 30-60 days (depending on the affiliate program’s cookie duration) to ensure proper commission credit.

Analytics Cookies
We use tools like Google Analytics to collect anonymized data about website traffic, user behavior, and engagement patterns. This helps us improve our content, tools, and user experience.

Session Cookies
For our development clients, temporary session cookies enable secure access to client portals and testing environments. These are automatically deleted when you close your browser.

Managing Your Preferences
You can control or disable cookies through your browser settings (typically found under “Privacy” or “Security”). However, please note that disabling essential cookies may affect:

  • Accurate commission tracking for affiliate links

  • Seamless access to client portals

For more details about specific cookies we use, please contact us at dave@vertextech.online

Data Retention Periods

  • We retain personal data only as long as necessary for operational, legal, and compliance purposes:

    1. Affiliate Partner Data

      • Retention Period: 3 years from last activity

      • Purpose: Tax compliance (IRS/HRMC requirements), financial audits, and dispute resolution

      • Includes: Contact details, payment records, and performance metrics

    2. Development Project Data

      • Retention Period: 1 year after contract completion

      • Purpose: Client support, warranty obligations, and portfolio references

      • Includes: Communication logs, project files, and test credentials (encrypted)

    3. Analytics Data

      • Retention Period: 26 months (Google Analytics standard)

      • Purpose: Service improvement and trend analysis

      • Includes: Anonymized usage statistics and behavior patterns

    Post-Retention Handling:
    Upon expiration of these periods, data is either:
    ✔ Anonymized (for continued analytics use)
    ✔ Securely Deleted (using military-grade wiping tools)

    Exceptions:
    Data may be retained longer when required by:

    • Active legal investigations

    • Ongoing contractual disputes

    • Regulatory obligations

    For specific retention inquiries, contact: dave@vertextech.online

Your Data Rights & Choices

As a user of VertexTech services, you have full control over your personal information. You may:

Access Your Data

    • Request a copy of all personal data we hold about you

    • Receive an explanation of how/why it’s being processed

Request Corrections

    • Update inaccurate or incomplete information

    • Modify payment/preference details in your affiliate portal

Request Deletion

    • Ask us to erase your personal data (where legally permissible)

    • Note: Some data must be retained for legal compliance (e.g., tax records)

Opt Out of Communications

    • Unsubscribe from marketing emails (via link in all messages)

    • Disable promotional notifications in your account settings

Restrict Processing

    • Limit how we use your data (e.g., pause analytics tracking)

Data Portability

    • Receive your data in a structured, machine-readable format

How to Exercise These Rights:
Submit requests to: dave@vertextech.online
We respond within 30 days (may extend for complex requests).

Verification Required:
For security, we may ask for:
✔ Proof of identity (e.g., government-issued ID)
✔ Affiliate ID/Client reference number

Our Security Protections

  • At VertexTech, we implement enterprise-grade safeguards to protect your data:

     Encryption & Network Security

    • TLS 1.3 encryption (256-bit) on all website connections

    • Encrypted data storage (AES-256 standard)

    • Secure SFTP transfers for development files

     System Protections

    • Quarterly penetration testing by third-party security firms

    • Web Application Firewall (WAF) with DDoS protection

    • Real-time intrusion detection systems

     Access Controls

    • Role-based permissions (least privilege principle)

    • Mandatory 2FA for admin accounts

    • Detailed access logs with 90-day retention

     Operational Security

    • Regular software patching (critical updates within 24hrs)

    • Employee security training (biannual phishing simulations)

    • Secure development lifecycle (SDLC) practices

     Incident Response

    • 24/7 monitoring with SOC2-alert protocols

    • Breach notification within 72 hours (where required)

    • Documented recovery procedures

    For Developers:

    • Code reviews with static/dynamic analysis

    • Dependency scanning for vulnerabilities

    • Isolated staging environments

Changes to This Policy

Updates will be posted here with a revised “01 Jan 2025” date.